Written by AMC    Article I.  Name: The name of this organization shall be the Alaska Math Consortium (hereafter referred to as AMC). ARTICLE II. Purpose: The purpose of AMC is to enhance math education for all Alaskan students and educators through professional development and the exchange of successful classroom practices.  This purpose shall include but not be limited to the following: a) Promoting the use of manipulatives, analytical thinking and reasoning, problem solving strategies, communication, and application of math knowledge to solve problems through rich math professional development experiences. b) Providing educators with a K – 12 perspective of mathematics that expands their understanding that expands their understanding of mathematics. c) Developing a cadre of experienced math educators who are able to provide   quality math professional development opportunities to teachers in Alaska School Districts. d) Including rich math content, context, process, pedagogy, and assessment as well as math skills in all professional development opportunities. e) Acknowledging diversity and relevant cultural background and incorporate the Alaskan environment in creating and solving problems. f) Increasing collaboration among school districts, colleges and universities, DEED, professional, business, and community organizations. g) Align instruction with Alaska Math Standards and Grade Level Expectations (GLEs) Article III.     Membership AMC has two types of memberships; district memberships and individual memberships (Fellows). Section 1.  District Membership An Alaskan school district becomes a member district by agreeing to the following: a.  pay an annual membership fee of $1000 b. provide release time for the District Teacher Representative to attend the annual fall board meeting c. provide travel, lodging, per diem and release time for the District Administrative Representative or his/her designee to attend. d. provide financial support for at least two (2) teachers to attend a statewide Basic Institute. e.  purchase $200 of math classroom supplies and resource materials for each participant in a statewide Basic Institute. f.  support the district Fellows by providing time for sharing with other teachers in the district. Section 2.  Fellow Any individual who has completed an AMC Basic Institute is a Fellow (member) of AMC with full privileges. There are no individual membership dues and a Fellow remains a member for life regardless of being in a member district or not.  ARTICLE IV. GOVERNANCE: The Alaska Math Consortium is governed by a District Representative Board that sets the goals and policies of the organization. The Executive Council oversees the implementation of the policies and procedures of AMC and monitors progress toward the goals. The officers within the Executive Council work with the AMC Coordinator to carry out the details of running the organization. SECTION 1. DISTRICT REPRESENTATIVE BOARD a) Composition The District Representative Board will consist of a teacher representative and an administrative or district office representative from each of the member districts. If possible these representatives should be AMC Fellows. b) Selection The District Representative Board members will be selected by their individual districts. SECTION 2. EXECUTIVE COUNCIL a) Composition The Executive Council will consist of 10 regional representatives that are AMC Fellows, 1 administrative representative that is an AMC Fellow, the AMC Treasurer, the AMC Webmaster, President, Vice President, Secretary, Membership Liaison and the AMC Coordinator from the Alaska Department of Education and Early Development. The number of representatives from each region is as follows: Central 2 South West 2 South Central 2 Anchorage 1 South East 2 Western Arctic 1 The school districts within the state are divided into 6 regions as indicated on Appendix A. b) Nomination New Executive Council members shall be nominated as follows: The member vacating his/her seat on June 30 shall initiate the nomination procedure by January 1 of that year, and shall recruit at least 2 Fellows within his/her district to run for his/her spot. The names and qualifications of the nominees will be submitted to the AMC Coordinator by January 30. The staff will create a master written ballot, containing names and qualifications of candidates. This will be sent, electronically and hard copy, to the Fellows within the region by February 15. c) Election Council members representing a specific region shall be elected by the AMC Fellows in their region. Fellows may vote by mail, fax, e-mail or in person at the EED office. All ballots must be received by the AMC staff by March 15. Votes will be counted and the results reported to the President who will notify all nominees and Region Representatives by April 15. Region Representatives will notify all Fellows within their region. d) Terms The terms of the Executive Council members begin July 1 and run for 3 years. Council terms shall rotate so that no more than four of the terms expire in the same year. Council members may serve a maximum of two consecutive terms; then they must wait one year before running for re-election. e) Vacancies Should a vacancy occur, the remaining members on the Executive Council shall immediately appoint a Fellow from that region to complete the term of that position. f) Removal Removal shall be considered should a member miss two consecutive meetings or three meetings in one year. Removal shall require 75% vote of the remaining council members. SECTION 3. OFFICERS a) Elected The elected officers shall be a subset of the Executive Council. There shall be a President, Vice-President, Membership Liaison, and a Secretary. 1. Terms The terms of elected officers begin after the annual fall meeting and run for 3 years. Elected officers terms shall rotate so that no more than two of the terms expire in the same year. Elected officials may serve a maximum of two consecutive terms; then they must wait one year before running for re-election. 2. Nominations Elected officers shall be nominated as follows: the nominees must be a member of the Executive Council. Candidates for elected officers will be nominated by AMC Fellows. Nominations must be received by September 1. The names and qualifications of the nominees will be submitted to the AMC Coordinator by September 15. The staff will create the master written ballot, containing names and qualifications of candidates. This will be sent, electronically, to the District Representative Board and the Executive Council by October 1. 3. Election The District Representative Board and Executive Council may vote by mail, fax, e-mail, or in person at the EED office. All ballots must be received by the AMC staff by October 7. Votes will be counted and results reported to the District Representative Board and the Executive Council at the annual fall meeting. 4. Vacancies Should a vacancy occur, the remaining members on the Executive Council shall immediately appoint a Fellow from the Executive Council to complete the term of that position. 5. Removal Removal shall be considered should an elected officer miss two consecutive meetings or three meetings in one year. Removal shall require 75% vote of the remaining council members. b) Appointed The appointed officers shall be a Membership Liaison, Treasurer and a Webmaster. They will be appointed by the Executive Council, and will be under contract to AMC. SECTION 4. STAFF a) Coordinator This person is the math contact person at the Alaska Department of Education. b) Assistant This person is the assistant to the math contact person at the Alaska Department of Education. ARTICLE V. RESPONSIBILITIES OF DISTRICT REPRESENTATIVE BOARD The responsibilities of the District Representative Board include, but are not limited to: A. Establishing all AMC policies and procedures. B. Suggesting long-range goals for the AMC. C. Acting on recommendations of the Executive Council and District Representative Board. C. Representing the views and needs of the district teachers and administrators to their regional Executive Council representative and the Board. D. Representing the views and needs of the AMC to the district teachers and administrators. E. Serving on AMC committees and attending all pertinent meetings and audio conferences. F. Working with district administrators and district Fellows to create an in-district plan supporting the AMC, and submitting this plan to AMC staff. G. Communicating at least once a year with AMC Fellows in their districts. H. Disseminating throughout the districts information about the AMC and its professional development opportunities. I. Recruiting applicants for the AMC institutes. J. Promoting opportunities for AMC professional development given by AMC Fellows. ARTICLE VI. RESPONSIBILITIES OF THE REGION REPRESENTATIVE The responsibilities of the Region Representative include, but are not limited to: A. Carrying out the policies and plans approved by the District Representative Board. B. Making interim revisions in AMC policy and budget as necessary between the yearly District Representative Board meetings. C. Serving as the liaison between the Executive Council and the teachers and administrators in the region they represent. D. Communicating with Fellows in their region. E. Attending Executive Council meetings. F. Establishing and/or participating on necessary committees or projects. G Networking with individuals and organizations to share AMC information. G. Scheduling and helping to deliver AMC professional development. H. Communicating with District Representatives in their region to share AMC information. ARTICLE VII. RESPONSIBILITIES OF THE ELECTED OFFICERS A. President The responsibilities of the President of the AMC include, but are not limited to: 1. Being the official representative of the AMC. 2. Calling and presiding over all meetings of the District Board and the Executive Council. 3. Executing all business at the direction of the District Board and Executive Council 4. Directing the staff to carry out the tasks necessary to conduct AMC activities. 5. Overseeing the work of the staff to ensure high quality work. 6. Seeing that records of AMC meetings and activities are kept 7. Signing all reimbursement requests and all requests for expenditures 8. Establishing committees as needed to accomplish the work of the AMC. 9. Serving as a liaison between AMC and other professional organizations. B. Vice-President The responsibilities of the Vice-President of the AMC include, but are not limited to: 1. Standing in for the President whenever s/he is unable to perform the duties of the President. 2. Carrying out assignments given by the Executive Council or the President. 3. Corresponding with AMC Webmaster. C. Secretary The responsibilities of the Secretary of the AMC include, but are not limited to: 1. Taking notes at all District Board meetings and Executive Council meetings 2. Distribute notes of all meetings within 30 days of held meeting and within 10 days prior to next meeting for approval to all participants and posting to the website. 3. Keeping records of all proceedings 4. Taking care of the correspondence as directed by the Executive Council. 5. Carrying out assignments given by the Executive Council or the President. D. Membership Liaison The responsibilities of the Membership of the AMC include, but are not limited to: 1. Collecting and maintaining a database of current AMC Fellows. 2. Maintaining an updated list of Senior Fellows and Co-leaders. 3. Maintaining an updated list of District Teacher and Administrative Representatives. 4. Providing updated list of Fellows to Region Representatives by the fall annual meeting. 5. Communicate with AMC staff about membership of Fellows. 6. Coordinate the list of Fellows, Senior Fellows, and Co-leaders with AMC Staff. ARTICLE VIII. RESPONSIBILITIES OF THE APPOINTED OFFICERS A. Treasurer The responsibilities of the Treasurer of the AMC include, but are not limited to: 1. Keeping records of all revenue and expenses. 2. Paying bills and receiving dues from member districts. 3. Preparing a yearly financial statement and presenting it at the fall annual meeting to the District Representative Board. 4. Keeping tax records. 5. Reporting financial status of the AMC at the Executive Council meetings. 6. Keeping a current list of AMC member districts. 7. Participating in Executive Council meetings as a non-voting member. B. Webmaster The responsibilities of the Webmaster of the AMC include, but are not limited to: 1. Designing the website. 2. Monitoring and maintaining the website, keeping it current. 3. Changing the website at the direction of the Executive Council or the President. 4. Providing links to other websites of interest to AMC Fellows and other math teachers and administrators. 5. Participating in Executive Council meetings as a non-voting member. ARTICLE IX. RESPONSIBILITIES OF STAFF A. Coordinator The responsibilities of the Coordinator of the AMC include, but are not limited to: 1. Executing AMC business at the direction of the President or other AMC officers. 2. Sending the information about joining AMC together with the invoices and district commitment forms to all school districts in August. 3. Running all elections for positions on the Executive Council according to the AMC By-laws. 4. Sending the information to districts about the AMC institutes. 5. Keeping an updated data base of all AMC Fellows. 6. Keeping a data base of all past and present member districts including District Teacher Representatives and District Administrative Representatives. 7. Preparing and sending contracts for all those providing services to AMC. 8. Serving as contact point for requests for professional development from school districts and informing the Executive Council so the request can be met. 9. Making appropriate preparations for the District Representative Board meeting and all Executive Council meetings including securing space for the meeting, hotel rooms for out of town attendees, and notifying all member districts and the District Representative Board of the meeting. 10. Preparing and providing packets of information and reimbursement forms for all attendees at the District Representative Board meeting. 11. Distributing the mini-grant applications to all fellows and member districts. 12. Receiving mini-grant applications and making copies for committee members to review. 13. Sending notification to the grant awardees and keeping records as to who was awarded what grant in what year, and whether or not awardees wrote an article for the ACTM newsletter. B. Assistant The responsibilities of the Assistant to the Coordinator of the AMC include, but are not limited to: 1. Assisting the Coordinator in carrying out the responsibilities listed in the AMC By-laws. ARTICLE X: MEETINGS Section 1: Annual Fall Meeting * The Executive Council and the District Representative Board of AMC shall hold an annual fall meeting between September 1 and December 1 of each year. This meeting shall be a face-to-face meeting at least once every other year; more often if deemed necessary by the Executive Council. This meeting shall consist of: 1. Executive Council meetings 2. A combined District Representative Board/Executive Council meeting 3. A follow-up/professional development workshop. * The President and AMC Coordinator will set the agenda for the meetings as well as select a Fellow or Fellows to provide the workshop. The tasks at the meetings shall include a review of the previous year’s work, development/evaluation of goals, and on-going and ad hoc committee work. An announcement of time, agenda and place shall be sent at least 6 weeks prior to the meeting. Section 2: Other Meetings * The Executive Council will meet by audio conference at least once a quarter and one meeting may be face-to-face. Other meetings of the Executive Council or committees may be called by the President or AMC Coordinator as needed. Section 3: Expenses of Meetings * AMC will reimburse expenses for travel, lodging and per diem for District Teacher Representatives from each member district to the annual fall meeting. * Expenses for travel, lodging and per diem for District Administrative Representatives as well as release time for both will be covered by the member district. * AMC will reimburse expenses for travel, lodging, release time, and per diem for any Executive Council member who is not a district representative. Section 4: Quorum * A quorum must be present at any Executive Council meeting in order to do business. A quorum is defined as a simple majority of the entire council. ARTICLE XI: FUNDING The AMC Coordinator, with assistance for the Board and Council, shall raise funds for AMC in the following ways: 1. Dues charged to member districts 2. Grants applied for and received 3. Course tuition and special fees 4. Profit and not-profit sponsorship 5. Donations 6. Other legal means of fund raising ARTICLE XII: AMENDMENTS Section 1: Amendments to these by-laws may be considered only at regularly scheduled meetings of the Board and when proposed amendments have been distributed to the Board in advanced. Section 2: Amendments must be passed by a simple majority of those District Representative Board members present at the annual meeting. Section 3: Written proxies, specific to each amendment, will be accepted at the time of the vote. APPENDIX A: AMC Statewide Regions Anchorage – 1 representative • Anchorage School District Central – 2 representatives • Alaska Gateway • Nenana City • Delta/Greely • Saint Mary’s • Denali Borough • Tanana • Fairbanks North Star Borough • Yukon Flats • Galena City • Yukon/Koyukuk • Iditarod Area South Central – 2 representatives • AK School for the Deaf • Cordova City • AVTEC • Kenai Peninsula Borough • Chugach • Mat-Su Borough • Copper River • Valdez City Southeast – 2 representatives • Alyeska Central • Ketchikan Gateway Borough • Annette Island • Klawock City • Chatham • Pelican City • Craig City • Petersburg City • Haines Borough • Sitka Borough • Hoonah City • Skagway City • Hydaburg City • Southeast Island • Juneau Borough • Wrangell • Kake City Southwest – 2 representatives • Aleutian Region • Lake & Peninsula Borough • Aleutians East Borough • Lower Kuskokwim • Bristol Bay Borough • Lower Yukon • Dillingham City • Pribilof • Kashunamiut • Southwest Region • Kodiak Island • Unalaska City • Kuspuk • Yupiit Western Arctic – 1 representative • Bering Strait • North Slope Borough • Nome City • Northwest Arctic Borough Article I.  Name: The name of this organization shall be the Alaska Math Consortium (hereafter referred to as AMC). ARTICLE II. Purpose:  The purpose of AMC is to enhance math education for all Alaskan students and educators through professional development and the exchange of successful classroom practices.  This purpose shall include but not be limited to the following: a) Promoting the use of manipulatives, analytical thinking and reasoning, problem solving strategies, communication, and application of math knowledge to solve problems through rich math professional development experiences. b) Providing educators with a K – 12 perspective of mathematics that expands their understanding that expands their understanding of mathematics. c) Developing a cadre of experienced math educators who are able to provide   quality math professional development opportunities to teachers in Alaska School Districts. d) Including rich math content, context, process, pedagogy, and assessment as well as math skills in all professional development opportunities. e) Acknowledging diversity and relevant cultural background and incorporate the Alaskan environment in creating and solving problems. f) Increasing collaboration among school districts, colleges and universities, DEED, professional, business, and community organizations. g) Align instruction with Alaska Math Standards and Grade Level Expectations (GLEs) Article III.     Membership AMC has two types of memberships; district memberships and individual memberships (Fellows). Section 1.  District Membership An Alaskan school district becomes a member district by agreeing to the following: a.  pay an annual membership fee of $1000 b. provide release time for the District Teacher Representative to attend the annual fall board meeting c. provide travel, lodging, per diem and release time for the District Administrative Representative or his/her designee to attend. d. provide financial support for at least two (2) teachers to attend a statewide Basic Institute. e.  purchase $200 of math classroom supplies and resource materials for each participant in a statewide Basic Institute. f.  support the district Fellows by providing time for sharing with other teachers in the district. Section 2.  Fellow Any individual who has completed an AMC Basic Institute is a Fellow (member) of AMC with full privileges. There are no individual membership dues and a Fellow remains a member for life regardless of being in a member district or not.  ARTICLE IV. GOVERNANCE: The Alaska Math Consortium is governed by a District Representative Board that sets the goals and policies of the organization. The Executive Council oversees the implementation of the policies and procedures of AMC and monitors progress toward the goals. The officers within the Executive Council work with the AMC Coordinator to carry out the details of running the organization. SECTION 1. DISTRICT REPRESENTATIVE BOARD a) Composition The District Representative Board will consist of a teacher representative and an administrative or district office representative from each of the member districts. If possible these representatives should be AMC Fellows. b) Selection The District Representative Board members will be selected by their individual districts. SECTION 2. EXECUTIVE COUNCIL a) Composition The Executive Council will consist of 10 regional representatives that are AMC Fellows, 1 administrative representative that is an AMC Fellow, the AMC Treasurer, the AMC Webmaster, President, Vice President, Secretary, Membership Liaison and the AMC Coordinator from the Alaska Department of Education and Early Development. The number of representatives from each region is as follows: Central 2 South West 2 South Central 2 Anchorage 1 South East 2 Western Arctic 1 The school districts within the state are divided into 6 regions as indicated on Appendix A. b) Nomination New Executive Council members shall be nominated as follows: The member vacating his/her seat on June 30 shall initiate the nomination procedure by January 1 of that year, and shall recruit at least 2 Fellows within his/her district to run for his/her spot. The names and qualifications of the nominees will be submitted to the AMC Coordinator by January 30. The staff will create a master written ballot, containing names and qualifications of candidates. This will be sent, electronically and hard copy, to the Fellows within the region by February 15. c) Election Council members representing a specific region shall be elected by the AMC Fellows in their region. Fellows may vote by mail, fax, e-mail or in person at the EED office. All ballots must be received by the AMC staff by March 15. Votes will be counted and the results reported to the President who will notify all nominees and Region Representatives by April 15. Region Representatives will notify all Fellows within their region. d) Terms The terms of the Executive Council members begin July 1 and run for 3 years. Council terms shall rotate so that no more than four of the terms expire in the same year. Council members may serve a maximum of two consecutive terms; then they must wait one year before running for re-election. e) Vacancies Should a vacancy occur, the remaining members on the Executive Council shall immediately appoint a Fellow from that region to complete the term of that position. f) Removal Removal shall be considered should a member miss two consecutive meetings or three meetings in one year. Removal shall require 75% vote of the remaining council members. SECTION 3. OFFICERS a) Elected The elected officers shall be a subset of the Executive Council. There shall be a President, Vice-President, Membership Liaison, and a Secretary. 1. Terms The terms of elected officers begin after the annual fall meeting and run for 3 years. Elected officers terms shall rotate so that no more than two of the terms expire in the same year. Elected officials may serve a maximum of two consecutive terms; then they must wait one year before running for re-election.   2. Nominations Elected officers shall be nominated as follows: the nominees must be a member of the Executive Council. Candidates for elected officers will be nominated by AMC Fellows. Nominations must be received by September 1. The names and qualifications of the nominees will be submitted to the AMC Coordinator by September 15. The staff will create the master written ballot, containing names and qualifications of candidates. This will be sent, electronically, to the District Representative Board and the Executive Council by October 1.   3. Election The District Representative Board and Executive Council may vote by mail, fax, e-mail, or in person at the EED office. All ballots must be received by the AMC staff by October 7. Votes will be counted and results reported to the District Representative Board and the Executive Council at the annual fall meeting.   4. Vacancies Should a vacancy occur, the remaining members on the Executive Council shall immediately appoint a Fellow from the Executive Council to complete the term of that position.   5. Removal Removal shall be considered should an elected officer miss two consecutive meetings or three meetings in one year. Removal shall require 75% vote of the remaining council members. b) Appointed The appointed officers shall be a Membership Liaison, Treasurer and a Webmaster. They will be appointed by the Executive Council, and will be under contract to AMC. SECTION 4. STAFF a) Coordinator This person is the math contact person at the Alaska Department of Education. b) Assistant This person is the assistant to the math contact person at the Alaska Department of Education.  ARTICLE V. RESPONSIBILITIES OF DISTRICT REPRESENTATIVE BOARD The responsibilities of the District Representative Board include, but are not limited to: A. Establishing all AMC policies and procedures. B. Suggesting long-range goals for the AMC. C. Acting on recommendations of the Executive Council and District Representative Board. C. Representing the views and needs of the district teachers and administrators to their regional Executive Council representative and the Board. D. Representing the views and needs of the AMC to the district teachers and administrators. E. Serving on AMC committees and attending all pertinent meetings and audio conferences. F. Working with district administrators and district Fellows to create an in-district plan supporting the AMC, and submitting this plan to AMC staff. G. Communicating at least once a year with AMC Fellows in their districts. H. Disseminating throughout the districts information about the AMC and its professional development opportunities. I. Recruiting applicants for the AMC institutes. J. Promoting opportunities for AMC professional development given by AMC Fellows. ARTICLE VI. RESPONSIBILITIES OF THE REGION REPRESENTATIVE The responsibilities of the Region Representative include, but are not limited to: A. Carrying out the policies and plans approved by the District Representative Board. B. Making interim revisions in AMC policy and budget as necessary between the yearly District Representative Board meetings. C. Serving as the liaison between the Executive Council and the teachers and administrators in the region they represent. D. Communicating with Fellows in their region. E. Attending Executive Council meetings. F. Establishing and/or participating on necessary committees or projects. G Networking with individuals and organizations to share AMC information. G. Scheduling and helping to deliver AMC professional development. H. Communicating with District Representatives in their region to share AMC information. ARTICLE VII. RESPONSIBILITIES OF THE ELECTED OFFICERS A. President The responsibilities of the President of the AMC include, but are not limited to: 1. Being the official representative of the AMC.   2. Calling and presiding over all meetings of the District Board and the Executive Council.   3. Executing all business at the direction of the District Board and Executive Council   4. Directing the staff to carry out the tasks necessary to conduct AMC activities.   5. Overseeing the work of the staff to ensure high quality work.   6. Seeing that records of AMC meetings and activities are kept   7. Signing all reimbursement requests and all requests for expenditures   8. Establishing committees as needed to accomplish the work of the AMC.   9. Serving as a liaison between AMC and other professional organizations. B. Vice-President The responsibilities of the Vice-President of the AMC include, but are not limited to: 1. Standing in for the President whenever s/he is unable to perform the duties of the President.   2. Carrying out assignments given by the Executive Council or the President.   3. Corresponding with AMC Webmaster. C. Secretary The responsibilities of the Secretary of the AMC include, but are not limited to: 1. Taking notes at all District Board meetings and Executive Council meetings   2. Distribute notes of all meetings within 30 days of held meeting and within 10 days prior to next meeting for approval to all participants and posting to the website.   3. Keeping records of all proceedings   4. Taking care of the correspondence as directed by the Executive Council.   5. Carrying out assignments given by the Executive Council or the President. D. Membership Liaison The responsibilities of the Membership of the AMC include, but are not limited to: 1. Collecting and maintaining a database of current AMC Fellows.   2. Maintaining an updated list of Senior Fellows and Co-leaders.   3. Maintaining an updated list of District Teacher and Administrative Representatives.   4. Providing updated list of Fellows to Region Representatives by the fall annual meeting.   5. Communicate with AMC staff about membership of Fellows.   6. Coordinate the list of Fellows, Senior Fellows, and Co-leaders with AMC Staff.  ARTICLE VIII. RESPONSIBILITIES OF THE APPOINTED OFFICERS A. Treasurer The responsibilities of the Treasurer of the AMC include, but are not limited to: 1. Keeping records of all revenue and expenses.   2. Paying bills and receiving dues from member districts.   3. Preparing a yearly financial statement and presenting it at the fall annual meeting to the District Representative Board.   4. Keeping tax records.   5. Reporting financial status of the AMC at the Executive Council meetings.   6. Keeping a current list of AMC member districts.   7. Participating in Executive Council meetings as a non-voting member. B. Webmaster The responsibilities of the Webmaster of the AMC include, but are not limited to: 1. Designing the website.   2. Monitoring and maintaining the website, keeping it current.   3. Changing the website at the direction of the Executive Council or the President.   4. Providing links to other websites of interest to AMC Fellows and other math teachers and administrators.   5. Participating in Executive Council meetings as a non-voting member. ARTICLE IX. RESPONSIBILITIES OF STAFF A. Coordinator The responsibilities of the Coordinator of the AMC include, but are not limited to: 1. Executing AMC business at the direction of the President or other AMC officers.   2. Sending the information about joining AMC together with the invoices and district commitment forms to all school districts in August.   3. Running all elections for positions on the Executive Council according to the AMC By-laws.   4. Sending the information to districts about the AMC institutes.   5. Keeping an updated data base of all AMC Fellows.   6. Keeping a data base of all past and present member districts including District Teacher Representatives and District Administrative Representatives.   7. Preparing and sending contracts for all those providing services to AMC.   8. Serving as contact point for requests for professional development from school districts and informing the Executive Council so the request can be met.   9. Making appropriate preparations for the District Representative Board meeting and all Executive Council meetings including securing space for the meeting, hotel rooms for out of town attendees, and notifying all member districts and the District Representative Board of the meeting.  10. Preparing and providing packets of information and reimbursement forms for all attendees at the District Representative Board meeting.  11. Distributing the mini-grant applications to all fellows and member districts.  12. Receiving mini-grant applications and making copies for committee members to review.  13. Sending notification to the grant awardees and keeping records as to who was awarded what grant in what year, and whether or not awardees wrote an article for the ACTM newsletter. B. Assistant The responsibilities of the Assistant to the Coordinator of the AMC include, but are not limited to: 1. Assisting the Coordinator in carrying out the responsibilities listed in the AMC By-laws.  ARTICLE X: MEETINGS Section 1: Annual Fall Meeting * The Executive Council and the District Representative Board of AMC shall hold an annual fall meeting between September 1 and December 1 of each year. This meeting shall be a face-to-face meeting at least once every other year; more often if deemed necessary by the Executive Council. This meeting shall consist of: 1. Executive Council meetings   2. A combined District Representative Board/Executive Council meeting   3. A follow-up/professional development workshop. * The President and AMC Coordinator will set the agenda for the meetings as well as select a Fellow or Fellows to provide the workshop. The tasks at the meetings shall include a review of the previous year’s work, development/evaluation of goals, and on-going and ad hoc committee work. An announcement of time, agenda and place shall be sent at least 6 weeks prior to the meeting. Section 2: Other Meetings * The Executive Council will meet by audio conference at least once a quarter and one meeting may be face-to-face. Other meetings of the Executive Council or committees may be called by the President or AMC Coordinator as needed.  Section 3: Expenses of Meetings * AMC will reimburse expenses for travel, lodging and per diem for District Teacher Representatives from each member district to the annual fall meeting.    * Expenses for travel, lodging and per diem for District Administrative Representatives as well as release time for both will be covered by the member district.    * AMC will reimburse expenses for travel, lodging, release time, and per diem for any Executive Council member who is not a district representative. Section 4: Quorum * A quorum must be present at any Executive Council meeting in order to do business. A quorum is defined as a simple majority of the entire council. ARTICLE XI: FUNDING The AMC Coordinator, with assistance for the Board and Council, shall raise funds for AMC in the following ways: 1. Dues charged to member districts   2. Grants applied for and received   3. Course tuition and special fees   4. Profit and not-profit sponsorship   5. Donations   6. Other legal means of fund raising ARTICLE XII: AMENDMENTS Section 1: Amendments to these by-laws may be considered only at regularly scheduled meetings of the Board and when proposed amendments have been distributed to the Board in advanced. Section 2: Amendments must be passed by a simple majority of those District Representative Board members present at the annual meeting. Section 3: Written proxies, specific to each amendment, will be accepted at the time of the vote. APPENDIX A: AMC Statewide Regions Anchorage – 1 representative • Anchorage School District Central – 2 representatives • Alaska Gateway • Nenana City • Delta/Greely • Saint Mary’s • Denali Borough • Tanana • Fairbanks North Star Borough • Yukon Flats • Galena City • Yukon/Koyukuk • Iditarod Area South Central – 2 representatives • AK School for the Deaf • Cordova City • AVTEC • Kenai Peninsula Borough • Chugach • Mat-Su Borough • Copper River • Valdez City Southeast – 2 representatives • Alyeska Central • Ketchikan Gateway Borough • Annette Island • Klawock City • Chatham • Pelican City • Craig City • Petersburg City • Haines Borough • Sitka Borough • Hoonah City • Skagway City • Hydaburg City • Southeast Island • Juneau Borough • Wrangell • Kake City Southwest – 2 representatives • Aleutian Region • Lake & Peninsula Borough • Aleutians East Borough • Lower Kuskokwim • Bristol Bay Borough • Lower Yukon • Dillingham City • Pribilof • Kashunamiut • Southwest Region • Kodiak Island • Unalaska City • Kuspuk • Yupiit Western Arctic – 1 representative • Bering Strait • North Slope Borough • Nome City • Northwest Arctic Borough